As of March 15, the University of California (UC) has entered into a one-year open access pilot with Wiley. The agreement provides researchers at all ten UC campuses and the Lawrence Berkeley National Laboratory with a 15% discount on article processing charges (APCs) for publishing open access with Wiley.

The pilot also makes open access the default option for articles published in Wiley journals by corresponding authors at five UC campuses — Irvine, Merced, Riverside, Santa Barbara, and Santa Cruz — and the UC libraries will automatically pay the first $1,000 of the APC for those authors. These authors will be asked to pay the remainder of the open access fee if they have research funds to do so; those who do not have research funds available for this purpose can request full funding of the APC from the libraries.

The agreement also provides all ten UC campuses with unlimited reading access to the full portfolio of Wiley journals.

By piloting UC’s shared funding model (described above) with just five UC campuses, the agreement allows UC and Wiley to test the multipayer payment workflow for open access before exploring the potential for a broader transformative agreement with Wiley in the future, including all 10 campuses.

As with most of UC’s other open access agreements, this pilot agreement is designed to: (1) support UC’s mission as a public university and advance the global shift toward sustainable open access publishing by making more UC-authored publications open to the world, and (2) maintain journal affordability. Also consistent with UC’s approach to its other open access publisher agreements, the UC libraries are redirecting subscription funds to help cover open access publishing fees for UC authors who publish in Wiley journals.

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Agreement Basics

What are the basic terms of the agreement?

The agreement runs from 1 January 2022 to 31 December 2022 and provides a 15% APC discount for authors at all ten UC campuses who publish open access with Wiley. It also makes open access publishing in Wiley’s hybrid (subscription-based) and open access journals the default for corresponding authors at UC Irvine, UC Merced, UC Riverside, UC Santa Barbara, and UC Santa Cruz, and offers them funding support from the libraries to help pay the open access fee.

How does the agreement work

For UC corresponding authors at all ten UC campuses who publish open access in Wiley journals, the APC discount of 15% will be applied automatically.

For UC corresponding authors at UC Irvine, UC Merced, UC Riverside, UC Santa Barbara, and UC Santa Cruz who choose to publish in a Wiley journal, the UC libraries will automatically pay the first $1,000 of the open access fee, or article processing charge (APC). Authors at these five campuses who do not have research funds available can request full funding of the APC from the libraries, ensuring that lack of research funds does not present a barrier for those authors who wish to publish open access in Wiley journals.

For details, see below under “Article Payment Process.”

UC is shifting its investment from paying to read Wiley journals to paying based on UC authors publishing in Wiley journals. Based on careful modeling of UC publication rates, baseline fees have been established, with the amounts paid in bulk by UC. The exact amounts paid will be determined by UC corresponding author choices to publish open access, and the level of contribution of research funds from authors.  

Cost controls have been put in place so that the total owed by UC in any year of the agreement is bounded, and APC rates will remain the same throughout the term of the agreement.

Impact for Authors

Am I affected by this agreement?

Yes, if you are (1) a UC affiliate (faculty, lecturer, staff, graduate student) at any of UC’s ten campuses, (2) you are the article’s corresponding author, and (3) you choose to publish your article open access in Wiley journals.

If you want to publish your article open access in Wiley journals, UC has negotiated a deal that will make it more cost effective for you to do so.

If you are a corresponding author at any of the ten UC campuses who publishes open access in Wiley journals, you will receive an automatic APC discount of 15%.

If you are a corresponding author at UC Irvine, UC Merced, UC Riverside, UC Santa Barbara, and UC Santa Cruz, the UC libraries will automatically pay the first $1,000 of the open access fee, or article processing charge (APC). If you are an author at one of these five campuses and you do not have research funds available, you can request full funding of the APC from the libraries.

If you want to publish in Wiley journals but do not want to publish open access, you can still publish your article as paywalled (pay-to-read or subscription only) content in Wiley journals.

UC faculty, lecturers, staff, and students on all ten UC campuses will continue to have reading access to all Wiley journals.

Only corresponding authors are covered by the publishing aspects of this agreement.

Why aren’t all ten UC campuses eligible for library assistance in paying the open access fee?

The limited scope of this one-year pilot agreement allows UC and Wiley to test the multi-payer payment workflow for open access before exploring the potential for a system-wide, all-campus transformative agreement with Wiley in the future. To meet Wiley’s need to contain the number of articles they could feasibly test in a pilot, the agreement could not cover all 10 UC campuses. The inclusion of five campuses allows UC to maximize the number of campuses where authors will have the option for full open access publishing support, while adhering to Wiley’s specifications about the number of articles that can be accommodated in the pilot. Authors at all ten UC campuses, however, will receive an automatic 15% discount on open access publishing fees.

Who is considered a corresponding author?

Wiley considers the corresponding author to be the person listed as the contact person during the submission/production/publication process, and who is identified as “Author for correspondence” on the final published article.

In general, the corresponding author is the person who oversees the manuscript and correspondence during the publication process — from manuscript corrections and proofreading, to handling the revisions and re-submission of revised manuscripts up to the acceptance of the manuscripts. The corresponding author has the authority to act on behalf of all co-authors in all matters pertaining to publication of the manuscript including supplementary material. The corresponding author acts as the point of contact for any inquiries after the paper is published.

Which articles and types of publications are covered by this agreement?

This agreement covers all UC-authored articles accepted for publication in Wiley journals from January 1, 2022,  through December 31, 2022.

For articles accepted after January 1, 2022 but before the launch of this workflow on March 15, 2022, Wiley will reach out to authors to ask them retrospectively about this choice. Authors who published their articles as subscription will have the opportunity to select open access with the discount and funding options available to their campus under the agreement. Authors who already paid to publish open access will have the opportunity to request a refund of the discounted amount.

Which Wiley journals are included in this agreement?

All of Wiley’s journals are included.

Article Payment Process

If I choose to publish open access, how do payments work?

If you are an author at any of the ten UC campuses, you will receive an automatic discount of 15% on the APC when publishing open access with Wiley. The discount will be displayed to you in Wiley’s author submission portal and no action is required by you.

If you are an author at UC Irvine, UC Merced, UC Riverside, UC Santa Barbara, or UC Santa Cruz and you wish to publish open access with financial support from the UC libraries:

Indicate affiliation

  • At submission, authors will be asked in Wiley’s author portal to identify their affiliation, and UC authors should indicate their association with UC.
  • After acceptance, Wiley will also ask authors to identify the corresponding author; UC corresponding authors should indicate their affiliation.

On “Open Access Selection” page in Wiley’s author portal:

  • At acceptance, authors will be notified in Wiley’s author portal that they are eligible for full coverage of article processing charges (APCs) under a special agreement with UC and will be asked if you want to publish your article open access.
  • The UC Libraries will cover the first $1,000 of the discounted APC; authors with research funds can pay the remainder of the APC; authors without research funds can request that the UC libraries cover the remaining APC.
  • If you have research funds to contribute the remainder of the APC, select option for “Yes, make my article open access.” On the next page, “Open Access Payment,” the remaining APC charges will be displayed to you.
  • If you do not have research funds to cover the remaining APC,
    • Click the green “HELP” icon on the bottom left of the screen in Wiley’s author portal. Selecting this will initiate an interaction with Wiley’s 24/7 customer support dedicated to publishing agreements.
    • After initiating the “HELP” request, indicate that you require funding for your article under Wiley’s open access agreement with UC. Wiley’s customer support will confirm your affiliation with UC.
    • You will be asked to identify the reason full funding from the UC libraries is needed, from a set of reasons (e.g., the research is not grant-funded and you have no other sources of funding available; the grant budget did not include money for publishing; etc.)
    • You will not be invoiced and the request will be processed and paid in full by the UC libraries. Authors will be contacted if an appropriate UC affiliation cannot be verified.

What if I don't have a grant or other research funds?

If you don’t have research funds and you want to publish open access, the libraries will pay your full article processing charge. See above under “if I choose to publish open access, how do payments work?”

What if I don't want to publish open access? Can I still publish with Wiley?

Yes. Where and how you publish is your decision. The agreement with Wiley does not mandate open access publishing, nor does it dictate your journal selection. Rather, it makes the open access publishing option for Wiley journals more affordable. You can opt out.

Resources

What if I have questions or need help?

More information is available via:

Or from your campus library:

As a pilot agreement, your feedback is appreciated. Please submit any comments or questions to your campus library or to OpenAccessInquiries@ucop.edu.

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