Effective January 1, 2023, the University of California (UC) has expanded its open access pilot with Wiley to include researchers at all ten UC campuses and the Lawrence Berkeley National Laboratory (LBNL).
The pilot makes open access the default option for articles published in Wiley journals by UC corresponding authors, and provides a 15% discount and an automatic payment of $1,000 per article from the UC libraries toward their article processing charges (APCs). Authors will be asked to pay the remainder of the open access fee if they have research funds to do so; those who do not have research funds available for this purpose can request full funding of the APC from the libraries.
The agreement also provides all ten UC campuses and LBNL with unlimited reading access to the full portfolio of Wiley journals.
As with UC’s other open access agreements, this pilot agreement is designed to: (1) support UC’s mission as a public university and advance the global shift toward sustainable open access publishing by making more UC-authored publications open to the world, and (2) maintain journal affordability. Also consistent with UC’s approach to its other open access publisher agreements, the UC libraries are redirecting subscription funds to help cover open access publishing fees for UC authors who publish in Wiley journals.
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What are the basic terms of the agreement?
The expanded agreement runs from March 1, 2023, to December 31, 2023, and provides a 15% APC discount for authors at all ten UC campuses who publish open access with Wiley. It also makes open access publishing in Wiley’s hybrid (subscription-based) and open access journals the default for UC corresponding authors and offers them funding support from the libraries to help pay the open access fee.
How does the agreement work
For UC corresponding authors who publish open access in Wiley journals, the APC discount of 15% and the libraries’ payment of the first $1,000 of the open access fee will be applied automatically. Authors who do not have research funds available can request full funding of the APC from the libraries, ensuring that lack of research funds does not present a barrier for those authors who wish to publish open access in Wiley journals.
For details, see below under “Article Payment Process.”
UC is shifting its investment from paying to read Wiley journals to paying based on UC authors publishing in Wiley journals. Based on careful modeling of UC publication rates, baseline fees have been established, with the amounts paid in bulk by UC. The exact amounts paid will be determined by UC corresponding author choices to publish open access, and the level of contribution of research funds from authors.
Cost controls have been put in place so that the total owed by UC in any year of the agreement is bounded, and APC rates will remain the same throughout the term of the agreement.
Impact for Authors
Am I affected by this agreement?
Yes, if you are (1) a UC affiliate (faculty, lecturer, staff, graduate student) at any of UC’s ten campuses or Lawrence Berkeley National Laboratory, (2) you are the article’s corresponding author, and (3) you choose to publish your article open access in a Wiley journal.
If you want to publish in a Wiley journal but do not want to publish open access, you can still choose to publish your article as paywalled (pay-to-read or subscription-only) content.
Who is considered a corresponding author?
Wiley considers the corresponding author to be the person listed as the contact person during the submission/production/publication process, and who is identified as “Author for correspondence” on the final published article.
In general, the corresponding author is the person who oversees the manuscript and correspondence during the publication process — from manuscript corrections and proofreading, to handling the revisions and re-submission of revised manuscripts up to the acceptance of the manuscripts. The corresponding author has the authority to act on behalf of all co-authors in all matters pertaining to publication of the manuscript including supplementary material. The corresponding author acts as the point of contact for any inquiries after the paper is published.
Which articles and types of publications are covered by this agreement?
This agreement covers all articles that contain original research that are accepted for publication in Wiley journals from March 1, 2023 to December 31, 2023.
Articles that have been submitted to gold OA journals or accepted to hybrid journals between January 1, 2023 and the launch of the expanded ten-campus workflow on March 1, 2023 will be retroactively eligible for coverage, as long as they have not yet been published. Wiley will reach out to these authors to inform them of the discount and funding options available under the agreement.
Which Wiley journals are included in this agreement?
All of Wiley’s journals are included, excluding those published by Hindawi.
Article Payment Process
If I choose to publish open access, how do payments work?
If you are an author at any of the ten UC campuses or LBNL and you wish to publish open access in a Wiley journal with financial support from the UC libraries, you will automatically receive a discount of 15% and a payment of $1,000 toward the APC. You also have the option to request full coverage of the APC from the UC libraries if you lack available grant funding to pay the remainder.
To publish open access under the agreement, follow the steps below:
- At submission, authors will be asked in Wiley’s author portal to identify their affiliation, and UC authors should indicate their association with UC.
- After acceptance, Wiley will also ask authors to identify the corresponding author; UC corresponding authors should indicate their affiliation.
On the “Open Access Selection” page in Wiley’s author portal:
- At acceptance, authors will be notified in Wiley’s author portal that they are eligible for full coverage of article processing charges (APCs) under a special agreement with UC and will be asked if you want to publish your article open access.
- The UC Libraries will cover the first $1,000 of the discounted APC; authors with research funds can pay the remainder of the APC; authors without research funds can request full coverage of the APC from the UC libraries.
- If you have research funds to contribute the remainder of the APC:
- Select option for “Yes, make my article open access.”
- On the next page, “Open Access Payment,” the remaining APC charges will be displayed to you.
- You will then be invoiced for the remaining balance of the APC.
- If you do not have research funds to cover the remaining APC:
- Follow the instructions to click through to a webform where you can request full funding of the APC from the UC libraries.
- The webform will ask you to identify the reason full funding from the UC libraries is needed from a list of options (e.g., the research is not grant-funded and you have no other sources of funding available; the grant budget did not include money for publishing; etc.). This is for aggregate data collection purposes only and does not impact your funding request.
- After completing the form, you will receive email confirmation. You will not be invoiced for any amount and the request will be processed and paid in full by the UC libraries. You will be contacted if an appropriate UC affiliation cannot be verified.
What if I don't have a grant or other research funds?
If you don’t have research funds and you want to publish open access, the libraries will pay your full article processing charge. See above under “if I choose to publish open access, how do payments work?”