PLEASE NOTE: This form is for UC employees’ scholarly articles covered by the UC faculty Senate or Presidential open access policies for scholarly articles, NOT theses and dissertations. If you have questions about making your thesis or dissertation open access, contact your campus graduate division. You can find links to campus graduate division guidance and contact information on the Open Access Theses and Dissertations page


Delay public access to an article in eScholarship until a chosen time period has passed. The author chooses to retain the rights reserved by the policy, but agrees not to exercise them until after the embargo.
View a sample embargo letter: Senate Policy | Presidential Policy


Enable an author to opt out of UC’s open access policies for a particular article. The author’s rights are then limited to what is allowed by the publication agreement signed with the publisher. You can look up your publisher’s standard terms on SHERPA/RoMEO, if you do not have publishing agreement on hand.
View a sample waiver letter: Senate Policy | Presidential Policy

Most publishers do not require waivers. See which publishers we receive waiver requests for on the Publisher Communications page.


Send to a publishers to remind them about a UC OA policy or to further ensure familiarity with the terms of the policy. However, the policy is fully effective without an addendum.

Letter creation form

Select an option below – embargo, waiver, or addendum – to create a customized form letter that you can send to publishers.

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