Beginning April 1, 2021, if you are a UC corresponding author of an Elsevier article in one of the eligible journals, at the time your article is accepted, you will be presented with the option for open access publication, which will appear as a default choice. Some key aspects of the workflow:
Indicating UC affiliation: In order to be included under the UC agreement, at step one of the rights and access workflow, corresponding authors will need to select their institution name from the predefined list that appears. When authors begin to type their UC institution’s name in the search box provided, the predefined list will appear. While it is possible to provide a full institutional name through free-text typing, authors will not be included under the UC agreement unless they select their institution from the predefined list.
Making choice regarding contribution of research funds: At the “publishing options” workflow step, authors have the opportunity to elect open access, and they will see a contribution of $1,000 from the UC libraries towards the open access fee for the article being made automatically. If there is any remaining balance due on the fee (beyond the $1,000), UC authors are asked to indicate whether they have research funding available to cover the balance. If not, the UC libraries will pay the rest of the open access fee as well, and authors will be asked to specify the reason they are not able to contribute research funds. If authors do elect to contribute research grant funds towards the remaining balance, they will be asked to supply invoicing information for payment. The UC library payments will be handled directly between the UC libraries and Elsevier with no action required by the author.
Providing invoicing information: Authors who elect to contribute research funds to cover the remainder of the open access fee will be asked to specify an institutional billing address where the invoice should be sent, for the portion of the APC to be paid with research funds. For details regarding how to complete that information, or about other payment processes, please consult your PI, research group, department head, or sponsored projects/research office for best practices.
Authors will still have the option to decline the open access option and publish their articles on a subscription (pay-to-read) basis if they so choose.
No, because campus open access publishing funds are set up to provide funding support for cases where there is no other source of funds available to the author. If you do not have sufficient research funds to cover the balance of the Article Processing Charge that remains after the UC libraries discount and $1000 subvention have been applied, you should indicate within the Elsevier workflow process that you are seeking full funding of the APC charges from the UC libraries. If you do request this full funding from the UC libraries, you will not be billed for any portion of the APC.