Agencies that sponsor research are interested in maximizing the value of that research. Increasingly, this means requiring the recipients of grants to make the results of their research – both scholarly articles and the data supporting them – freely available to the public.
The National Institutes of Health (NIH) (“by far the largest federal supporter of basic research, applied research, and R&D at colleges and universities”) has had a public access policy for articles since 2008. In 2013 the White House Office of Science and Technology Policy (OSTP) issued a memo requiring more agencies – all those with more than $100M in R&D expenditures – to develop a plan to require public access to both publications and data arising from the grants they award.
In the years since the OSTP memo has been issued, several agencies have released plans as directed. Some agencies that are supposed to have plans have not issued them yet. Some agencies have adopted plans even though the size of their R&D budget means they weren’t required to. Each agency operates independently, and this is a new area for many of them. This page represents our attempt to gather information and links about each agency’s plan, but there is no central portal and the landscape is constantly changing. If your funder isn’t on this list, or is listed without a plan, that means we couldn’t find a plan for them, but it doesn’t necessarily mean that none exists. If you find something that we haven’t covered, or have a funder you’re not sure about, please contact us.
More information about the OSTP directive:
- Interagency tracking page from CENDI with links to agency plans and a table of effective dates.
- Memorandum on Increasing Access to the Results of Federally Funded Scientific Research, 2/22/2013
- OSTP forum for updates and archived documents
- OSTP Director John P. Holdren’s 10/22/16 status update to Congress (19 plans completed; 16 agencies have implemented requirements for publicly accessible publications and 13 require data management plans for all new research projects.)
Page last updated (links checked, missing plans searched for) December 13, 2016.
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U.S. Agency for International Development (USAID)
Agency webpage for supporting information and updates: https://www.usaid.gov/open/public-access-plan
Latest plan document (11/25/16): USAID Public Access Plan: Increasing Access to the Results of Federally Funded Scientific Research
Implementation: USAID had some existing requirements for grantees to share “intellectual products,” per guidance in AIDAR 752.7005 and ADS 540, and data, per ADS 302 and 303. The new requirements, which are clearer and broader, are scheduled to be implemented in contract and grant clauses November 2016.
Articles: Authors’ final manuscripts will be submitted to the Development Experience Clearinghouse (DEC). They will be stored in a non-public repository on the DEC until 12 months after the official publication date, after which time they will be made public.
Data Management Plan (DMP) required? Yes – details to be determined during the course of public consultation and plan implementation.
Data: Research datasets underlying publications may be released as early as the scheduled publication date and no later than 12 months from the date of acceptance for publication. Data generally must be submitted to the Development Data Library (DDL), but can be submitted to a third party data repository if a DMP demonstrates that that repository meets or exceeds the capabilities of the DDL.
Corporation for National and Community Service (CNCS) – no plan required
U.S. Department of Agriculture (USDA)
Agency webpage for supporting information and updates: http://www.usda.gov/wps/portal/usda/usdahome?navid=USDA_OPEN
Latest plan document (11/7/2014): Implementation Plan to Increase Public Access to Results of USDA-funded Scientific Research
Implementation: November 2014 plan anticipated January 2016 implementation. No final plan had been issued for extramural grant recipients as of May 2016.
Articles: Grant recipients will be required to deposit peer-reviewed manuscripts in the USDA public access archive system (probably some version of PubAg) once they are accepted for publication. The USDA will allow free public access 12 months following publication.
Data Management Plan (DMP) required? Yes (once plan is finalized). More information about the USDA’s DMP requirements are available from the DMPTool.
Data:Requirements still being explored; November 2014 plan says “All USDA-funded researchers will be required to comply with USDA’s policy for making the digital data underlying the conclusions of peer-reviewed scientific research publications freely available in public repositories in machine readable formats.”
U.S. Department of Commerce (DOC) – no department-wide plan, but two of the agencies within DOC have plans, described below.
Department of commerce agencies:
---National Institute of Standards and Technology (NIST)
Agency webpage for supporting information and updates: http://www.nist.gov/open/index.cfm
Latest plan document (posted 4/3/2015): NIST Plan for Providing Public Access to the Results of Federally Funded Research
Implementation: Timeline calls for standard language regarding public access to data and publications to be included in Terms and Conditions for grants and contracts by October 2015, for the repository to be able to accept submission of extramural articles by October 2016, and for Data Management Plans to be required by October 2014.
Articles: “NIST will partner with the National Institutes of Health (NIH) to utilize the existing PubMed Central (PMC) repository system to serve as the repository of full-text peer-reviewed scholarly publications for NIST, leveraging off of the well-established search, archival, and dissemination features of PMC. … Public access to the full text will be provided without charge no later than a 12-month embargo period following publication, although NIST reserves the right to shorten or extend the embargo period. Such an extension would be announced in the Federal Register.”
Data Management Plan (DMP) required? Yes
Data: Policy details still being refined, but “Terms and Conditions will include language that requires scientists seeking funding to describe how and where they will make their data available to the public and explicitly describe how they will make the data that underlies scientific publications available for discovery, retrieval, and analysis.”
---National Oceanic and Atmospheric Administration (NOAA)
Agency webpage for supporting information and updates: none
Latest plan documents: (September 2015) NOAA Public Access Policy for Scholarly Publications; (February 2015) NOAA Plan for Increasing Public Access to Research Results
Implementation: NOAA has had data sharing requirements since 2012. They will be revised, and expanded to include publications. As of February 2015, NOAA anticipated that “revision will occur during FY2015, legal review will be performed in FY2016 Q1, and provisions will take effect in FY2016 Q2.”
Articles: NOAA is developing a new institutional repository for articles based on the CDC’s repository. “Grantees shall be required to submit a digital copy of final pre-publication manuscripts to the NOAA Institutional Repository once accepted for publication and the final pre-publication copy is available.” Free public access will be provided 12 months after publication.
Data Management Plan (DMP) required? Yes. More information about NOAA’s DMP requirements are available from the DMPTool.
Data: “Funded grantees shall be required to make their data accessible in a timely fashion, typically not more than one year after data collection. This is a shortening of the timescale compared to the original version of the policy. … Grantees will be required to make the data underlying the conclusions of peer-reviewed scholarly publications available for free at the time of initial publication in appropriate repositories. Funded grantees shall be required to submit data for archiving to a NOAA National Data Center if the NOAA program originating the grant opportunity has included that requirement.”
U.S. Department of Defense (DOD)
Agency webpage for supporting information and updates: http://www.dtic.mil/dtic/
Latest plan document (February 2015): Department of Defense Plan to Establish Public Access to the Results of Federally Funded Research
Implementation: “The Department anticipates that implementation of the proposed public access policy in contract, and grant and agreement regulations will be completed in the fourth quarter of FY16.” Pilot projects encouraging voluntary submission will occur in the meantime.
Articles: Authors “will be required to deposit the final peer reviewed manuscript and any subsequent errata at DTIC (Defense Technical Information Center) when it is accepted for publication, when the final title and date of publication are known.” DoD will “ensure the public can search, read, and download the final peer reviewed manuscripts or published articles, without charge, no later than 12 months following publication.”
Data Management Plan (DMP) required? Yes
Data: “Data underlying the conclusions of peer-reviewed journal publications will be made freely available at the time of initial publication.” Data should be deposited in appropriate public repositories.
U.S. Department of Education (ED)
Most research activities of ED are supported through IES, which has had public access requirements since 2012 (see below). ED as a whole did not release a public access plan until October 2016, although the Department had proposed new rules relating to Openly Licensed Educational Materials. The October 2016 will cover the rest of ED, including the Office of Education and Rehabilitative Services (OSERS), Office of Postsecondary Education (OPE), and Office of Career, Technical, and Adult Education (OCTAE).
Agency webpage for supporting information and updates: http://www2.ed.gov/about/open.html (No updates yet, but this is where the plan says to look for them).
Latest plan document (10/21/16): U.S. Department of Education Plan and Policy Development Guidance for Public Access: Improving Access to Results of Federally Funded Scientific Research
Implementation: Requirements will be implemented into grants not covered by previous IES policy “as soon as possible” after the plan is approved.
Articles: Final peer-reviewed manuscripts must be submitted to ERIC upon acceptance for publication. They will be made publicly available 12 months after publication.
Data Management Plan (DMP) required? Yes. Details to be determined.
Data: “At minimum, data underlying peer-reviewed scholarly publications will be shared no later than when the findings from the final study dataset are published.” ED does not have a designated data repository.
Department of Education offices:
---Institute of Education Sciences
IES is part of ED (whose policy is covered above) but had their own policy first and appears to be leading the wider ED efforts. Their site says the existing policy is “aligned” with the wider ED policy, and the ED policy says the IES policy will be updated as necessary for continued alignment.
Agency webpage for supporting information and updates: https://ies.ed.gov/funding/researchaccess.asp
Latest plan document (updates hard to determine; policy is on undated HTML page): IES Policy Regarding Public Access to Research
Implementation: Articles since FY 2012. Timeline for requiring data sharing varies by grant program. See the Implementation Guide for Public Access to Research Data for more information.
Articles: “Investigators are to submit the electronic version of their final manuscripts upon acceptance for publication in a peer-reviewed scholarly publication to ERIC. … Posting for public accessibility through ERIC is strongly encouraged as soon as possible but must be within 12 months of the publisher’s official date of final publication.”
Data Management Plan (DMP) required? Yes. More information about the IES’s DMP requirements are available from the DMPTool.
Data: “IES expects timely release of shared data files following the completion of a research study. In general, IES anticipates that the data will be shared no later than the acceptance of the main findings from the final study dataset in a peer-reviewed scholarly publication and that data will be available for at least 10 years.” “The available methods include the (1) investigator and institution taking on the responsibility for data sharing, (2) use of a data archive or data enclave, or (3) use of some combination of these methods.”
U.S. Department of Energy (DOE)
Agency webpage for supporting information and updates: http://www.osti.gov/stip/publicaccess. Includes FAQs.
Latest plan document (7/24/14): Public Access Plan
Implementation: “Starting October 1, 2014, DOE will include requirements for public access plan compliance in all all award agreements and all invitations and solicitation for research funding.”
Articles: DOE-funded authors must submit accepted manuscripts of peer-reviewed articles to DOE PAGES, (the Public Access Gateway for Energy and Science), or else provide a link to an institutional repository that is hosting the manuscript. DOE will host submitted manuscripts in a “dark” (not publicly accessible) archive until 12 months after publication. After that, DOE PAGES will either link to a publicly accessible version, or if none is available, it will make the submitted manuscript available to the public in DOE PAGES.
Data Management Plan (DMP) required? Yes. More information about DOE’s DMP requirements are available from the DMPTool.
Data: DOE-funded data must be shared in accordance with the DMP approved as part of the research proposal. “DMPs should provide a plan for making all research data displayed in publications resulting from the proposed research open, machine-readable, and digitally accessible to the public at the time of publication. Data should be deposited in existing community or institutional repositories, submitted to the article publisher as supplemental information.” More information about DOE DMP requirements is available in the DOE Statement on Digital Data Management.
U.S. Department of Health and Human Services (HHS)
Agency webpage for supporting information and updates: http://www.hhs.gov/open/publicaccess/index.html
Latest plan document (4/16/15): Six operating divisions (OPDIVs) within HHS have their own public access plans, which are summarized below. They share a set of Guiding Principles and Common Approach for Enhancing Public Access to the Results of Research Funded by HHS Operating Divisions.
Implementation: Implementation timelines vary by division, but the Guiding Principles and Common Approach anticipated that all five would be effective no later than the end of 2015.
Articles: The OPDIVs will utilize existing infrastructure developed by the National Library of Medicine (NLM). Key elements of the NLM infrastructure include: 1) PubMed Central; 2) PubMed; and 3) the NIH Manuscript Submission System (NIHMS) for the deposit of final peer-reviewed manuscripts or published articles. All OPDIVs will utilize a common embargo period of not more than 12 months.
Data Management Plan (DMP) required? Yes.
Data: Researchers will be required to make the data underlying their publications publicly available. Details may vary among the OPDIVs and are under development.
---Administration for Community Living (ACL)
Latest plan document: ACL Public Access Plan (2/16/16)
Implementation: Incorporate article requirements into grant opportunities and other documents by 10/1/16; incorporate data requirements by 10/1/17.
Articles: Articles must be publicly available within 12 months of publication. ACL/NIDILRR-funded authors may fulfill this requirement one of two ways: 1) publish with a PMC full participation level journal and a 12 month or less embargo, or 2) “submit final peer-reviewed manuscript to PMC through the National Institutes of Health Manuscript Submission System (NIHMS) upon acceptance of the manuscript for publication, with the understanding that these manuscripts will be made publicly available no later than 12 months after the official date of publication.”
Data Management Plan (DMP) Required? Yes
Data: Specific requirements still under development
---Agency for Healthcare Research and Quality (AHRQ)
Agency webpage for supporting information and updates: http://www.ahrq.gov/funding/policies/publicaccess/index.html
Latest plan document: AHRQ Public Access to Federally Funded Research (February 2015); Policy for Public Access to AHRQ-Funded Scientific Publications (2/19/16)
Implementation: Policy for articles effective on publication, 2/19/16. Final policy on data to be issued separately.
Articles: “The AHRQ Policy requires that AHRQ-funded authors submit an electronic version of the author’s final peer-reviewed accepted manuscript to the National Library of Medicine’s PubMed Central (PMC) upon acceptance by the journal, and to be made publicly available within 12 months of the publisher’s date of publication.”
Data Management Plan (DMP) required? Yes
Data: “AHRQ expects the timely release and sharing of data to be no later than the acceptance for publication of the main findings from the final dataset. In order to ensure long-term preservation and full access to the public, AHRQ will contract with a commercial repository to accept and manage data submitted by extramural, intramural, and contract researchers. The commercial repository and AHRQ staff will coordinate with the researcher upon notification of funding, prior to the start of the research project, and throughout its life cycle to ensure the current usability, long-run preservation and access to the data.”
---Assistant Secretary for Preparedness and Response (ASPR)
Agency webpage for supporting information and updates: http://www.phe.gov/Preparedness/planning/science/Pages/AccessPlan.aspx
Latest plan document (February 2015): Public Access to Federally Funded Research: Publications and Data
Implementation: “ASPR will include terms and conditions in contracts, grants, cooperative agreements, and other transaction awards deriving from Funding Opportunity Announcements (including Broad Agency Announcements) and Requests for Proposals issued after October 1, 2015
Articles: ASPR-supported investigators will be required to submit an electronic version of their final, peer-reviewed manuscripts to PMC upon the acceptance of such manuscripts for publication, with the understanding that these manuscripts (or the final scholarly publication, if available) will be made publicly available no later than 12 months after the official date of publication.”
Data Management Plan (DMP) required? Yes
Data: “ASPR-supported researchers must publish digital scientific data sets resulting from research projects meeting the scope criteria above in a recognized scientific data repository capable of long-term preservation of the data and open access to the public within a proscribed time period of 30 months from the creation of the data set (if the data set has not been used in a peer-reviewed publication) or upon publication of a peer-reviewed publication based on the data set, whichever is sooner, unless this requirement has been waived in the approved data management plan.”
---Centers for Disease Control and Prevention (CDC)
Agency webpage for supporting information and updates: http://www.cdc.gov/od/science/index.htm
Latest plan document (January 2015): CDC Plan for Increasing Access to Scientific Publications and Digital Scientific Data Generated with CDC Funding
Implementation: Articles: those published after July 15, 2013. Data: “This plan applies to CDC data generated or collected after completion and posting of the plan;” the plan was posted in January 2015.
Articles: A CDC-funded author must submit an electronic version of the author’s manuscript to National Institutes of Health Manuscript Submission System (NIHMS) upon acceptance for publication. “At time of submission, the submitting author must specify the date the manuscript will be publicly accessible through PubMed Central (PMC). The submitting author must also post the manuscript through PMC within 12 months of the publisher’s official date of publication; however, the author is strongly encouraged to make the manuscript available earlier if possible.”
Data Management Plan (DMP) required? Forthcoming: “CDC proposes to add standard language to the research application template (SF 424) that would require applicants to include a detailed plan showing how they will collect, analyze, distribute, and make available the data collected for their proposed project.”
Data: “Data underlying research papers will be published coincident with the paper’s publication unless: a) the dataset has already been made available to the public via public release or a sharing mechanism, or b) the data cannot be released due to one or more of the constraints listed in Section IIIC” of the plan. “In general, datasets intended for release or sharing, irrespective of publications, should be made available within 30 months of the end of data collection.”
---Food and Drug Administration (FDA)
Agency webpage for supporting information and updates: http://www.fda.gov/ScienceResearch/AboutScienceResearchatFDA/ucm433459.htm
Latest plan document (February 2015): Plan to Increase Access to Results of FDA-Funded Scientific Research. Also see the December 2015 FDA Staff Manual Guide: Access to Results of FDA-Funded Scientific Research.
Implementation: “Program Officials shall ensure that extramural FDA-funded researchers comply with” public access requirements for articles and data “as a term and condition of a contract, grant, or assistance agreement related to scientific research that is initiated, or renewed, on or after December 29, 2015.”
Articles: FDA-funded researchers must provide the final published article metadata to PubMed Central (PMC) upon publication, and the final published article to PMC within 12 months of its publication date, using the FDA portal to the NIH Manuscript Submission System (NIHMS).
Data Management Plan (DMP) required? Yes
Data: “FDA-funded researchers will provide public access to research data as provided in the applicable approved data management plan. In addition, an extramural FDA-funded researcher will provide access to the digital data (see Section 5.B for definition and exclusions) supporting any published research, consistent with the commitment in the approved data management plan, upon publication of a peer-reviewed article based on those data.”
---National Institutes of Health (NIH)
Agency webpage for supporting information and updates: http://grants.nih.gov/grants/sharing.htm
Latest plan document (February 2015): NIH Public Access Plan for Increasing Access to Scientific Publications and Digital Scientific Data from NIH Funded Scientific Research
Implementation: Public access policy for articles has been in place since 2008.
Articles: Papers are required to be submitted via the NIH Manuscript Submission System (NIHMS) upon acceptance for publication. Publishers, authors or their designee deposit the files. NIH makes papers accessible to the public on PMC
no later than 12 months after the official date of publication. The rights holder (author or publisher) has the option to set a shorter embargo.
Data Management Plan (DMP) required? Yes. More information about the NIH’s DMP requirements are available from the DMPTool.
Data: Some things are still in the exploration phase. So far, “NIH has recognized in some cases that the expense of archiving and sharing data may outweigh its broader utility. However, if the researcher publishes results based on those data, NIH expect s that the data will be shared at the time of acceptance for publication..”
U.S. Department of Homeland Security (DHS) – no plan found
U.S. Department of Housing and Urban Development (HUD) – no plan required
U.S. Department of the Interior (DOI) – no department-wide plan. USGS, within DOI, has been working on its own plan (below).
--- United States Geological Survey (USGS)
Agency webpage for supporting information and updates: http://www.usgs.gov/quality_integrity/open_access/
Latest plan document (3/9/16): Public Access to Results of Federally Funded Research at the U.S. Geological Survey: Scholarly Publications and Digital Data USGS has also provided a 24-minute video presentation introducing the policy (January 2016).
Implementation: Requirements for both articles and data in the March 2016 plan apply beginning October 1, 2016.
Articles: The project scientist will be responsible for adding the full text authors’ manuscript (or, if appropriate the version of record) to the Information Product Data System (IPDS) dark archive. Publications will be cataloged in the USGS Public Warehouse, where “a link provided to the full-text of the article on the publisher’s website, where free public access will be provided after the embargo period has expired. For those publications for which the full text cannot be accessed through CHORUS (publisher not part of CHORUS) or because the publishers embargo period is longer than12 months, the accepted manuscripts stored in the IPDS dark archive will be made bright via USGS internal servers and accessible through the USGS Publications Warehouse.”
Data Management Plan (DMP) required? Yes. See information and guidance about DMPs from USGS, or from the DMPTool.
Data: “Supporting digital data shall be released and made available free to the public prior to the publication of the PoR or at the same time. Further, final data associated with USGS funded research will be made available free to the public. These data are released and made available free to the public unless the agency agrees that a demonstrated special circumstance prevents the digital research data from being made publicly available, for example because it provides location data for endangered species.” See more information at the USGS Overview of Data Management.
Additional requirements: At least one announcement of the plan mentioned that USGS-funded researchers would be required to obtain an ORCID, but this requirement does not yet appear in the policy itself as of the 3/9/16 revision.
U.S. Department of Justice (DOJ)
The DOJ is not covered by the OSTP directive, but the DOJ National Insitute of Justice (NIJ) requires data sets resulting from funded research to be archived with the National Archive of Criminal Justice Data (NACJD) in most cases. Guidance on Data Archiving Plans for NIJ Funding Applicants can be found on the NIJ website.
U.S. Department of Labor (DOL) – no plan required
U.S. Department of State (DOS) – no plan found
U.S. Department of Transportation (DOT)
Agency webpage for supporting information and updates: http://ntl.bts.gov/publicaccess/
Latest plan document (12/16/15): Plan to Increase Public Access to the Results of Federally-Funded Scientific Research Results
Implementation: “Any new intramural program, as well as any award, modification to an existing award or extension of an existing agreement for extramural research made on or after implementation of this plan will be subject to this plan.”
Articles: “All final peer-reviewed manuscripts accepted for publication; intramural, technical, or final reports; and/or scientific research project written deliverables (e.g., technical/final reports) that you produce under a DOT contract or grant must be submitted to NTL (National Transportation Library) under a non-exclusive license agreement. These publications will be made publicly available after an embargo period of 12 months following publication.” – Executive Summary – USDOT Public Access Plan
Data Management Plan (DMP) required? Yes
Data: Research data related to a peer-reviewed journal article must be publicly available at the time of the article’s initial publication. The DOT provides Guidelines for Evaluating Repositories for Conformance with the DOT Public Access Plan.
Additional requirements: DOT researchers must have an ORCID.
U.S. Department of the Treasury (TREAS) – no plan found
U.S. Department of Veterans Affairs (VA)
NOTE: The VA has released a plan, but as it says in that document, it “has no extramural research programs and is not authorized to award grants to support research external to VA.” VA policies on publication and data sharing are therefore unlikely to affect UC researchers.
Agency webpage for supporting information and updates: http://www.va.gov/oro/
Articles: Publications should be deposited in PubMed Central within 12 months of publication.
Data Management Plan (DMP) required? Yes
Data: Data plan expected in 2016
Environmental Protection Agency (EPA)
Agency webpage for supporting information and updates: https://www.epa.gov/open
Latest plan document (11/29/16): Plan to Increase Access to Results of EPA-Funded Scientific Research
Implementation: Intramural implementation first, implementan for extramural research expected in 2018.
Articles: Grantees will deposit authors’ final manuscripts of articles resulting from EPA-funded research in PubMed Central. The articles will be made publicly available 12 months after publication.
Data Management Plan (DMP) required? Yes. More detailed guidance to be developed.
Data: “EPA will require research data underlying a publication are posted to publicly accessible data repositories within 30 days of posting the paper in PMC, unless: a) the dataset has already been made available to the public via public release or another sharing mechanism, or b) the research data cannot be released due to one or more of constraints, such as requirements to protect confidentiality, personal privacy, proprietary interest, or property rights. ”
Institute of Museum and Library Services (IMLS)
The IMLS is not covered by the OSTP directive, but recent funding opportunities and General Terms and Conditions for Grants place some requirements on grantees.
Agency webpage for supporting information and updates: Nothing centralized.
Latest plan document: See individual funding opportunity notices (example from FY 2016 available here) and the relevant General Terms and Conditions for Grants available from the Grant Administration page.
Implementation: 3/30/15 Terms and Conditions apply to grants awarded 12/16/14 – 2/29/2016; 3/1/16 conditions apply after that.
Articles: “IMLS expects you to ensure that final peer-reviewed manuscripts resulting from research conducted under an award are made available in a manner that permits the public to access, read, download, and analyze the work without charge.”
Data Management Plan (DMP) required? Yes, if project involves collection and analysis of data. More information about the IMLS’s DMP requirements are available from the DMPTool.
Data: “If you collect and analyze data as part of an IMLS funded project, IMLS expects you to deposit data resulting from IMLS-funded research in a broadly accessible repository that allows the public to use the data without charge no later than the date upon which you submit your final report to IMLS. You should deposit the data in a machine-readable, non-proprietary digital format to maximize search, retrieval, and analysis.”
National Aeronautics and Space Administration (NASA)
Agency webpage for supporting information and updates: https://www.nasa.gov/open/researchaccess
Latest plan document (12/2014): Increasing Access to the Results of Scientific Research
Implementation: “The public access requirement will apply to new awards resulting from proposals submitted, on or after January 2016.” See NASA’s FAQ.
Articles: Articles will be deposited in PubSpace in PubMed Central. Embargoes of up to 12 months will be allowed between when articles are published and when they become freely available to the public.
Data Management Plan (DMP) required? Yes. See NASA’s Data Management Plans page and additional information from the DMPTool.
Data: DMPs must provide a plan for making research data that underlie the results and findings in peer-reviewed publications digitally accessible at the time of publication or within a reasonable time period after publication. This includes data that are displayed in charts and figures. The published article should indicate how these data can be accessed. More information is available at NASA’s Data Management Plans page.
National Archives and Records Administration (NARA) – no plan required
National Endowment for the Arts (NEA) – no plan required
National Endowment for the Humanities (NEH)
The NEH is not covered by the OSTP directive, but its Office of Digital Humanties (ODH) had already adopted a policy requiring Data Management Plans before the directive was issued. Information about the requirement and examples of previously submitted DMPs is available from the NEH ODH. Additional information about the NEH’s DMP requirements are available from the DMPTool.
National Science Foundation (NSF)
Agency webpage for supporting information and updates: http://www.nsf.gov/news/special_reports/public_access/. Includes FAQs.
Latest plan document (3/18/2015): Today’s Data, Tomorrow’s Discoveries: Increasing Access to the Results of Research Funded by the National Science Foundation
Implementation: Deposit will be required for articles resulting from proposals submitted or due on or after January 25, 2016. The NSF says that “existing NSF policies on preparing data management plans” – and by implication its requirements for data sharing – “will be retained.”
Articles: NSF-funded authors must upload a copy of their journal articles or juried conference papers to the DOE PAGES (Public Access Gateway for Energy and Science) repository. Articles must be available for download, reading and analysis free of charge no later than 12 months after initial publication.
Data Management Plan (DMP) required? Yes. See the NSF’s page on Dissemination and Sharing of Research Results for more information, and additional information about the NIH’s DMP requirements at the DMPTool.
Data: NSF has had a policy supporting data sharing and requiring DMPs since 2011. The new public access plan states that “all data resulting from research funded by the award, whether or not the data support a publication, should be deposited at the appropriate repository as explained in the DMP.” Timing of deposit is not addressed.
Small Business Administration (SBA) – no plan required
Office of the Director of National Intelligence (ODNI)
Agency webpage for supporting information and updates: The ODNI Open Gov page directs those interested in its public access plan to IARP, as the “primary research organization within the ODNI.” IARPA’s page on the plan is at https://www.iarpa.gov/index.php/working-with-iarpa/public-access-to-iarpa-research
Latest plan document (9/30/16): ODNI Plan for Increased Public Access to Scientific Scholarly Publications and Research Data
Implementation: Grants resulting from research proposals submitted after January 1, 2017.
Articles: Authors’ final manuscript versions of articles are to be submitted to the Defense Technical Information Center (DTIC) on publication. Public access will be provided 12 months after publication.
Data Management Plan (DMP) required? Yes
Data: “It is expected that disclosure of data supporting a publication will be before or coincident with the time of release of the publication for public access.” Data will generally be submitted to the still-to-be-developed DTIC data repository, but grantees can use an alternate public repository if it is approved as part of their data management plan.
Smithsonian Institution (SI)
Agency webpage for supporting information and updates: http://interdisciplinary.si.edu/collaboration-highlights/public-access/
Latest plan document (8/18/15): Smithsonian Institution Plan for Increased Public Access to Results of Federally Funded Research
Implementation: “This plan is effective as of October 1, 2015; only FFRM (Federally Funded Research Materials) submitted for publication on or after the effective date shall be covered.”
Articles: Final accepted manuscript or version of record of each peer reviewed article resulting from research funded after 10/1/2015 “shall be submitted to one or more Smithsonian-managed or Smithsonian-approved repositories either twelve months or another negotiated embargo period following official publication date.”
Smithsonian Research Online (SRO) is the Institution’s primary repository for FFRM.
Data Management Plan (DMP) required? Yes. See Smithsonian Directive 610 and the Smithsonian public access plan.
Data: Digital projects with a DMP will make data available consistent with the DMP. Data submitted to publishers that require authors to submit data will be made available in SRO or another repository, or via Clearinghouse for Open Research of the United States (CHORUS).
Social Security Administration (SSA) – no plan required
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