According to the terms of UC’s Open Access Policies, UC authors may request a waiver of their grant of license to the university on a per article basis, or choose to delay public access to an article.
Select an option below to create a customized form letter that you can send to publishers:
- An embargo delays public access to an article in eScholarship until a chosen time period has passed after the article is published. The author chooses to retain the rights reserved by the policy, but agrees not to exercise them until the embargo period has passed.
View a sample embargo letter: Senate Policy | Presidential Policy
- A waiver enables an author to opt out of UC’s open access policies for a particular article. The author’s rights are then limited to what is allowed by the publication agreement signed with the publisher. Often the agreement still allows authors to post a version of the article in their institutional repository. You can look up your publisher’s standard terms on SHERPA/RoMEO if you do not have publishing agreement on hand.
View a sample waiver letter: Senate Policy | Presidential Policy
- Senate faculty may obtain a waiver for any article they choose under the terms of the Academic Senate policies. Similarly, non-senate UC employees who own copyright in their publications may obtain a waiver for any article they choose under the terms of the Presidential policy.
- Non-senate UC employees who do not own copyright in their publications under UC copyright ownership policy must show “compelling circumstances” to obtain a waiver. See the list of campus contacts for copyright questions if this applies to you.
- An addendum can be sent to a publisher by an author who wishes to remind a publisher about a UC OA policy or to further ensure familiarity with the terms of the policy, but the policy is fully effective without an addendum.
If you wish to deposit an article in accordance with the UC Open Access Policies, visit the Deposit page.