Select an option below to create a customized form letter that you can send to publishers.
NOTE: This form is for scholarly articles covered by the UC open access policies. For questions about dissertations and theses on eScholarship, please visit the eScholarship help center.
- An embargo delays public access to an article in eScholarship until a chosen time period has passed. The author chooses to retain the rights reserved by the policy, but agrees not to exercise them until after the embargo.
View a sample embargo letter: Senate Policy | Presidential Policy
- A waiver enables an author to opt out of UC’s open access policies for a particular article. The author’s rights are then limited to what is allowed by the publication agreement signed with the publisher. You can look up your publisher’s standard terms on SHERPA/RoMEO, if you do not have publishing agreement on hand.
View a sample waiver letter: Senate Policy | Presidential Policy
- Senate faculty and non-senate UC employees who own copyright in their publications may obtain a waiver for any article they choose under the terms of the Academic Senate policies.
- Non-senate UC employees who do not own copyright in their publications under UC copyright ownership policy must show “compelling circumstances” to obtain a waiver. See the list of campus contacts for copyright questions if this applies to you.
- An addendum can be sent to a publisher by an author who wishes to remind a publisher about a UC OA policy or to further ensure familiarity with the terms of the policy. However, the policy is fully effective without an addendum.